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What is Automated Recruitment Process System Software & How Does it Work

Recruitment automation software is a type of technology that helps businesses to automate recruiting processes and workflows to boost recruiter productivity, reduce...

Written by Niel Patel · 6 min read >
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Recruitment automation software is a type of technology that helps businesses to automate recruiting processes and workflows to boost recruiter productivity, reduce time-to-fill, lower cost-per-hire, and improve their organization’s overall talent profile.

What is Automated Recruitment Process

How Does Automated Recruitment Process Work, and Why You Should Use It?

In this blog, we will discuss automated recruitment process work in detail. Keep reading.

There’s a chance you’re wondering what the deal with automated recruitment is?

Imagine that your clients would receive notifications about prospective candidates regularly. They can get their answers immediately and be aware of their pipelines for hiring developments without the need manually update the pipelines each when a project is complete.

Similarly, applicants could receive automated email notifications if they reject at any point in an interview process. Since only 7 percent of applicants get a call from the hiring manager or a recruiter in response to an unreturned application email, sending an email to a reject email to a candidate will help you build stronger relations with them.

You can make many automation options using a CRM for recruitment, but do you need to use it?

Learn more about how automated recruitment can integrate into your hiring workflow Examples, use-cases and templates that you can apply immediately.

What is automated recruitment?

Automated recruiting can replace repetitive tasks that are typically handled regularly by recruiters. It can automate jobs like sourcing candidates, scheduling interviews, keeping track of candidates, and conducting tests.

Automating recruitment can reduce paperwork, speed up hiring, increase the number of qualified candidates and delegate routine tasks to software, making recruiters focus on more innovative and imaginative tasks. In reality, more than 80 percent of recruiters agree that automation in recruiting can improve their efficiency.

It is possible to send weekly emails to your clients, set up meetings and contact candidates regularly and without lifting one finger. Automated recruiting is the future of recruitment.

Conceptually speaking, automated recruiting is simple to comprehend. It helps recruiters prioritize and manage recruitment tasks more efficiently and efficiently. Let’s look at how recruitment automation works.

What is an automated recruitment tool function?

Automatization can be straightforward or as complex as you want for it. What is crucial is the technology behind it and the speed at which you can begin implementing automation within your company.

The most modern CRM systems for recruitment, such as Recruiter flow, permit recruiters to handle the entire automation process on the same platform, eliminating the need to utilize an array of software to create automatic email campaigns. 

It is compatible with top job sites like LinkedIn; indeed, email platforms such as Gmail, social recruitment platforms such as LinkedIn and LinkedIn, and other helpful platforms recruiters utilize daily.

For example, when you’re looking to drink coffee, this triggers your mind. The next step is “buy/make an espresso” that’s the process you are doing here.

When you look at recruitment automation this way, it appears simple enough. However, it is more than simply buying fresh coffee or juice. It automatizes the repetitive and challenging aspects of the recruitment process. 

7-step recruitment process that helps us find attract and retain the right kind of candidates.

  1. Identify the hiring needs
  2. Prepare job descriptions
  3. Devise recruitment strategy
  4. Screen and shortlist candidates
  5. Conduct interviews
  6. Evaluate and make the offer
  7. Onboard the new employee

Let’s look at the use of the automation of recruitment.

Develop clients and potential candidates

A tool for recruitment automation aids recruiters in automatizing email communication. It lets you create personalized emails for candidates. The emails can schedule weekly or daily based on the message.

It is also possible to automate email messages to your clients to keep them informed about their hiring initiatives.

For example, suppose you want to connect with people whose contracts expire in the next four weeks. You’ll have to search for candidates within your database or examine emails to determine the potential candidates to contact to extend their contract or help discover new work opportunities.

Automating everything with Recruiter flow allows you to create automated email campaigns sent to each candidate when their contract ends. This way, you’ll be able to maintain relationships and provide a better candidate experience.

Candidates can find on various platforms.

With the help of recruitment software for automation, you can find both passive and active candidates.

A CRM program can help build a pipeline of candidates by collecting profiles of potential candidates from various platforms, including LinkedIn and your internal candidate database.

  • Automate job posting distribution

A tool for automated recruitment includes a variety of job boards as well as social media sites.

  • Find qualified candidates in your pipeline of talent.

Wouldn’t it be nice to have a tool that could search all your qualified profiles of candidates in one spot? It is precisely the reason why a CRM for recruitment is functional. 

It lets you run advanced Boolean searches with different filters.

This way, you won’t have to search manually for qualified candidates who match your client’s requirements. All you have to do is add filters, and the CRM will provide you with a comprehensive listing of possible candidates.

  • Generate automatic reports

As you automatize, a valuable ability to report is essential to spot the inefficiencies and improve your processes right away—modern tools for automated recruitment aid in reducing operational noise and providing relevant information. 

For instance, Recruiter flow permits you to collect important metrics and data from your recruitment pipelines. You can track the number of new candidates added during a particular time frame through one channel or the recruiter.

Benefits of Automated Recruitment Processes for Recruiting

Before diving into benefits, know why you should have an automated process for recruiting. Here are four reasons why you should automate the process of recruiting:

  1. Cost-per-hire and long-term hiring will cost more than the average.
  2. Your rivals employ the most qualified candidates.
  3. There is a high dropout rate of candidates.
  4. Low Return on Investment.

If you can identify with all of this, then there’s the chance that automatizing the recruiting process could help you overcome the challenges. Here’s how:

Speedier Candidate Sourcing as well as Engagement with candidates

Automate the process of sourcing candidates by employing a program that allows for the automatic publication of job advertisements. Tools for sourcing candidates analyze and aggregate candidates’ capabilities and work experience and then match them to opportunities for employment.

Eighty percent of applicants believe it will significantly enhance their overall satisfaction if employers give an accurate timeline of their hiring procedure. It clearly shows the importance of it being essential to keep candidates engaged and well-informed throughout the process of hiring. 

It is also necessary to hire faster since recruiters hire the best talent in just 10 days. Employing an automated tool for recruitment can meet both needs.

Higher Quality Candidates

Automating the recruitment process removes the monotonous tasks and allows recruiters to evaluate the candidate according to the requirements set in the contract. Automating the recruitment process does not just provide your client with higher quality candidates but also at the lowest cost. 

Thus, make hiring more efficient and effective using the appropriate automated recruitment tools!

Helps build brand awareness

Fifty-two percent of applicants who received the opportunity to receive feedback had a higher likelihood of maintaining relationships with the business. It shows how important it is to keep in contact with the applicant and ensure that they are updated. It helps you manage your time when you automate your responses to candidates.

A good reputation among candidates is about creating a professional connection with them. It can achieve through an efficient, quick and transparent candidate experience by using CRM software.

Automated Ideas for Recruiting

What can you do to achieve more positive results from your automated recruitment process?

Here is some automation for recruitment suggestions that include the most appropriate applications ranging from simple to highly flexible:

Idea 1: Streamline your hiring pipeline

Hiring pipelines are the various phases of the hiring process. They typically comprise these phases such as sourcing, screening resumes, interviewing with the candidate selecting the most suitable candidate, and finally, releasing your offer letters.

Utilizing recruitment tools such as Recruiter flow can considerably aid in streamlining your hiring process. These are the various stages you can automate within the hiring process.

Focus better on the most qualified candidates.

Automated screening is employed during recruitment to filter out candidates who are not qualified from a list of prospective job applicants.

Send a message to the privileged candidates.

Once you have found the candidate you’re interested in, don’t hesitate further and call them to let them know about their qualifications. Automate your messages and texts using CRM software. With automation, applicants update on what is happening with their application while the recruiter is free from the headache of manually sending texts and emails. It is a win-win for both parties!

Notify the interviewer and schedule an interview.

It is possible to schedule an interview with a qualified candidate with the help of a tool for recruitment automation. After you have selected an exact time slot according to your availability, it is possible to set it up using the tool and then email the interview details to the applicant.

When the candidate gives his confirmation, the confirmation will appear on both your and the candidate’s calendars.

  • Idea 2: Create email marketing campaigns

The relationships with applicants should continue to establish throughout the hiring process. Using candidate-nurturing tools, also known as systems for managing candidate relationships (CRM), allows the recruiter to communicate with candidates using automated email messages.

Automated reminders may also send to candidates to inform them of the following steps: forthcoming interviews and tests.

  • Idea 3: Automate event scheduling

Daily, recruiters must complete many tasks, including several meetings (internal and with clients) as well as scheduling interviews and more. 

The process of interviewing is lengthy and also comes with cost-intensive expenses. Here are a few things you need to be aware of when searching for an automated event planning tool:

  • Appointment scheduling
  • Automated scheduling
  • Employee scheduling group scheduler
  • Real-time scheduling and management of booking rooms

As a recruiter, how automated event scheduling software simplifies your job:

  • The scheduling of an interview with the candidate or scheduling an internal meeting are manual processes that consume lots of time for coordination. Scheduling software eliminates the hassle and allows for more strategic and vital tasks.
  • If you have to make last-minute schedule changes, it could be at the end of the client or the recruiter.
  • You don’t have to think about all the interview dates or follow-ups to the occasion through real-time notifications. A CRM will notify you of the same. It’s only one thing off your to-do list.

Are you ready to implement automated recruitment?

Automation can open up a variety of opportunities to speed up the process. With Recruiter flow, you can speed up your plan to create robust automation of your pipelines.

Recruiter flow continues to expand worldwide, with thousands of staffing teams and recruiters creating their workflows for automation. Our team has been busy developing features designed for specific use scenarios for recruiters over the last few years. 

In addition, with our latest release, we aim to make automation as simple as possible for you to begin.

Best 6 Ways to Automate Recruiting Processes

  1. Pre-screen candidates
  2. Simplify scheduling
  3. Recruit on-the-go
  4. Build branded talent pipelines
  5. Implement evaluation process
  6. Use a CRM to run your recruitment operations
What are examples of recruiting automation technologies?

Here is the 6 example of recruitment automation technology.
1. Candidate Sourcing & Engagement
2. Candidate Screening & Experience
3. Interview Scheduling
4. Assessments, Interviewing & Background Checks
5. CRM / Recruitment Marketing
6. Applicant Tracking Systems (ATS)

What factors are driving recruiting automation?

Here are the three factors that drive the recruitment process.
1. Competition for Talent
2. Information Overload
3. Better Technology

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