5 Things to Consider When Creating Routes for Employees

As a fleet manager, planning an optimal route for employee commutes can be challenging. Even when managers plan meticulously, heavy traffic, rough...

Written by Niel Patel · 3 min read >
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As a fleet manager, planning an optimal route for employee commutes can be challenging. Even when managers plan meticulously, heavy traffic, rough weather, and distance between pick-up points can cause disruptions to the commute. This, in turn, can negatively impact employee productivity.

For example, despite his careful planning, Sameer, a fleet manager, faced a situation where employees arrived two hours late due to traffic and heavy rain. To avoid these kinds of problems, fleet managers must consider a few things when planning their employees’ commute routes. 

Here are five important things fleet managers should remember to ensure employees get to work on time and don’t slow down the company’s overall productivity.

5 Factors to Consider When Creating Routes for Employees

1. Route Length

Research shows that longer commutes lead to:

  • Increased stress 
  • Fatigue 
  • Fewer working hours 
  • Higher absenteeism
  • Route planner

These problems can also make it harder for employees to do their jobs. Modern software that helps employees get to work can help with these problems by finding shorter routes.

Route planning software and optimization tools that come with cloud-based software can figure out how far two places are apart and suggest the best way for employees to get to work, which can cut down on their commute times.

If you can keep an eye on all routes, you can figure out which ones are the most efficient and reroute and redistribute them to save time. By shortening the time it takes employees to get to and from work, you can improve their health.

2. Number of Stops

Creating employee routes can be tricky, especially when multiple stops are involved. Add too many visits to your route for employee commutes, and you have a longer commute; add too few stops, and your vehicles will need to make multiple trips. 

With the help of employee management software, you can optimize your routes for employee commutes and reduce work at learning routes. 

The software can calculate the optimal sequence of stops based on the number of stops and time spent at each spot. By doing so, businesses can save on travel time and fuel costs while increasing overall productivity. 

The software can also give real-time updates about when the driver is expected to arrive, so the driver and the customer can plan their days accordingly.

3. Traffic Congestion

We know that traffic is a major cause of employees arriving late at the office. But roadwork is responsible for 41% of traffic congestion. 

When creating routes for employees, it’s impossible to calculate the congestion time at every nook. But employee transportation software can do precisely this with GPS-enabled routing software. 

The software can determine the best way for employees to get to work based on where their vehicles are and how busy the area is. Further, it can help drivers and fleet managers plan ways to avoid traffic bottlenecks and reduce transportation times. 

Drivers can also get help in real time from this software, which helps them find different routes if they run into unexpected traffic delays or congestion. 

In short, employee transportation software can help fleets avoid traffic jams and ensure employees get where they need to be on time, boosting productivity and morale. All of which results in less downtime and more working hours for their employees.

4. Weather Conditions

Another important factor to consider when planning routes for employees is weather conditions. Poor road conditions or heavy rain can cause delays and even breakdowns for employees using shuttles. 

Unfortunately, these things aren’t always taken into account when an employee’s commute route is planned by hand. This is where employee transportation software can be beneficial.

This software can keep track of real-time weather updates and suggest different routes to avoid places where bad weather, like heavy rain or storms, is happening. By doing this, employees can avoid unnecessary delays and possible safety risks on the road. 

5. Safety

Safety is one of the most important things to consider when making routes for employees rate. As a fleet manager, it’s your responsibility that employees reach their workplace and back to their homes – safely. This is especially true when you have female employees on board who stay a long distance and work late.

With employee transportation software equipped with in-built GPS technology, you do not have to worry about it. The software allows you to track the location of vehicles and provide real-time updates on the progress of the route.

But the software offers more than just GPS tracking. It also allows companies to set geographical boundaries through its geofencing feature. If a company vehicle goes outside these limits, fleet managers are notified immediately and can take the proper steps.

If physical safety is one issue, health safety is another. After all, even the most efficient route for employee commuting falls short if it does not optimize employee health. With software for employee transportation, you can plan routes for employees that put health and safety first. 

Using the geofencing feature, you can ensure company vehicles avoid containment zones during public health and safety crises like pandemics.

Invest in Employee Transportation Software to Create an Optimal Mapped Routes for Employees

Employee transportation software is a game-changer for businesses with fleets. It saves time in planning the process routes for employees and decreases fuel consumption. With real-time data, the software can calculate the most optimal delivery routes for employee commuting based on the time of day and vehicle type. This frees up fleet managers to focus on other important tasks. 

So if you want to streamline your route optimization software, save time and money consider using MoveInSync’s employee transportation software.

MoveInSync, as a SaaS solution, provides easy implementation and scalability as your fleet grows. 

The platform is easily accessible through desktop and mobile views, providing flexibility for users. Its central dashboard, communication portal, and driver app also make it easy to manage how your employees get to work. Simplify planning routes for employee commutes with MoveInSync. Book a demo now.

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